Guidance for Medication Packs

It is vital that medication is stored and authorised following the correct procedures which are available in the medication folders for your reference. Parents/Carers should be issued with the Administrations of Medication letter and the ‘Parent/Carer

Guidance for the Administration of Medication’ booklet during their induction/settle visit at Garnock Community Campus Early Years Class.  These must be included in each child’s induction pack.

For children requiring short term medication you should:

  1. Ensure the parent/carer has fully completed the Parental Consent Form (11.2) and the Confirmation of Agreement to Provide Care Form (11.3) These must be checked by the staff member receiving the forms to ensure all relevant details are completed.
  2. No medication should be given to children unless it has been previously administered by the child’s parent/carer.
  3. Medication should be stored in an individual lidded box along with the completed consent forms and clearly labelled with the child’s name and date of birth.
  4. All medication should be kept in a locked cabinet/medical room fridge and out of reach of the children. Staff should follow the same procedures for medication which requires to be stored in a fridge and (where possible) it should be locked.
  5. Medication should be administered at the correct time following the information on the Record of Dosage (11.6) form. A member of staff (First Aider where possible) should administer the medication and this should be witnessed by a colleague. Both members of staff should sign off the sheet accordingly.
  6. If the child does not receive the medication at the stated time, contact should be made with the parent/carer to confirm whether the child can receive the medication at the later time. If the child refuses to take the medication or doesn’t swallow the medication, staff should also contact the parent/carer to decide on the next step.
  7. Medication should then be returned, along with the consent forms, to the lidded box, and put back into the locked cabinet/appropriate place.
  8. At the end of the session, medication should be returned to the person who is collecting the child and they should sign the bottom of the Record of Dosage form (11.6) to confirm they have received it.

For children requiring long term medication you should:

  1. Ensure the parent/carer has fully completed the Parental Consent Form (11.2), the Confirmation of Agreement to Provide Care Form (11.3), Health Care Plan (11.4) and the Long-Term Medication Plan. These must be checked by the staff member receiving the forms to ensure all relevant details are completed.
  2. No medication should be given to children unless it has been previously administered by the child’s parent/carer.
  3. Medication should be stored in a lidded box along with the completed consent forms and clearly labelled with the child’s name and date of birth.
  4. All medication should be kept in a locked cabinet and out of reach of the children. Staff should follow the same procedure for medication which requires to be stored in a fridge and (where possible) it should be locked.
  5. The overnight storage of medication form should be completed.
  6. Medication should be administered following the information provided by the Long-Term Medication Plan. A member of staff should administer the medication, and this should be witnessed by a colleague. Both members of staff should sign off the sheet accordingly.
  7.  If the child refuses to take the medication or doesn’t swallow the medication, staff should contact the parent/carer to decide on the next step, or if a Health Care Plan has been provided this should be followed. 
  8. Medication should then be returned, along with the consent forms, to the lidded box and put back into the locked cabinet/appropriate place.
  9. At the end of the session information should be passed on to the person who is collecting the child to let them know they had to receive the medication (staff will ensure this information can be shared with the collecting adult).
  10. The long-term medication form should be updated every term or if there are changes to the child requiring the medication. 

Created: September 2020

Reviewed: December 2020

Reviewed: 28th July 2023

Guidance For Medication Packs

11.2     Administration of Medicines – Parental Consent Form

11.3     Confirmation of Agreement to Provide Care

11.4    Health Care Plan for a Young Person with Medical Needs

11.5     Employee Volunteering to Undertake Duties Relating to the Administration of Medication and Personal Care of Young Persons

11.6     Record of Dosage for Medication